The equipment rental company software
you need to streamline your processes
Improve availability, utilization,
and sustainability with smarter
rental fleet management.
Equipment & Material Rental Software for SAP S/4HANA Cloud, Private and Public
FIT-Rent is the simple answer to gain control and boost your rental business.
FIT-Rent: SAP Rental Management Solution
With FIT-Rent, available as Private and Public Cloud BTP-based solution, you turn rental challenges into rental opportunities.
- End-to-end processes for equipment & material rental
- SAP S/4HANA Cloud (GROW & RISE)
- Compliant with SAP's clean core strategy
- User-friendly interface with SAP Fiori
- Best-practice implementation
- Unique central master data concept
FIT-Rent: End-to-End Rental Software Solution Overview
Running with SAP S/4HANA Cloud
OEM
INTEGRATIONS
- Equipment Configuration Data
- Equipment & Parts Orders
- Service Letters
- Service Warranty Claims
- Call Back Activities
FIT-Rent Solution
RENTAL
INTEGRATIONS
- FLEET MANAGEMENT
- SALES
- PROCUREMENT
- SERVICE MANAGEMENT
- PARTS MANAGEMENT
- FINANCE & CONTROL
- FIXED ASSET MANAGEMENT
RENTAL
CORE PROCESSES
- REQUEST
- QUOTATION
- CONTRACT
- CHECK-OUT
- DELIVERY
- OPERATION
- CYCLE BILLING
- CHECK-IN
- FINAL BILLING
RENTAL
SPECIFIC SCENARIOS
- RPO
- SWAP
- RE-RENT
- SALE
- PROJECT-BASED CONTRACTING
- RENTAL OPERATOR
- RENTAL PACKAGES
SAP DIGITAL CORE
- Asset Management
- Finance
- Sales
- Services
- Manufacturing
- R&D and Engineering
- Sourcing & Procurement
- Supply Chain
CUSTOMER
INTERACTIONS
- Availability
- Pricing
- Contracts
- Orders
- Services
- Returns
- Parts
- Invoices
Rental Core Processes
CHECK AVAILABILITY
FIT-Rent provides
- Real-time insight
- Rental install base
- equipment / asset status
- location information
- alternative assets
CHECK PRICING
FIT-Rent provides
- Various standard pricing options
- best-rate calculator
- contract based
- equipment hierarchy based
- campaign discount
- rental packages/kits
- time-flexible (hourly/daily/weekly/monthly)
CHECK EXTENSIONS
FIT-Rent provides
- Automated ‘rental package’ options
- attachments
- consumables
- bulk materials
- services
CHECK AVAILABILITY
FIT-Rent provides
- Existing or ‘one time’ customer definition
- Full equipment/asset status, location, and pricing insight
- Rental package(s) definition
- Streamlined, guided quoting process
- Automated credit limit check & validation
- Equipment category-based quoting
CHECK INFORMATION
FIT-Rent provides automated
- Replication of info from the request / quotation
- Availability & location check of equipment / assets
- Credit checks based upon business rules
- Hard reservation
GENERATE CONTRACT
FIT-Rent provides
- Permission rules for approval steps
- Calculation of insurance charge/fee
- Generation of cycle billing
- Definition of delivery, return request
- Maximize rental usage hours (SMU)
- Various levels of discount, campaign management
ADD RENTAL OPTIONS
FIT-Rent provides
- Rental purchase option (RPO)
- Equipment change process (SWAP)
- Project-based contract management
- Rental operator management
- Rental packages
INFUSE PLANNING
FIT-Rent provides
- Equipment preparation checklist
- Automated triggers for planning of equipment delivery
- Google Maps integration to support planning
- Advanced Graphical Planning Board
STRENGTHEN DELIVERY
FIT-Rent provides
- Automated equipment status updates
- In-transit process monitoring
- Option: Live tracking via IOT integration
SUPPORT OPERATION
FIT-Rent provides
- Planned maintenance execution
- Unplanned maintenance execution
- Equipment change process (SWAP)
- Automated rental cycle invoices
EXPAND WITH IOT
FIT-Rent supports
- Automated meter reading
- offers usage-based invoicing
- Automated failure notification
- triggers maintenance activities
- Remote assistance
- ensures proper utilization of equipment
CYCLE BILLING
FIT-Rent provides
- Automated rental cycle invoices
- Cycles based upon different criteria, like time-based and usage-based
- Payment flexibility in rental equipment & simplified internal administration process
SUPPORT RETURNS
FIT-Rent provides
- Partial or full return of equipment option
- Model & checklist-based equipment inspection
FINAL BILLING
FIT-Rent provides
- Flexible billing process
- Additional charges
- Late returns
- Customer damages
- Over-usage
- Rebates
- Vouchers
Rental Specific Scenarios
Situation
- Rental customer wants to buy equipment which he currently has in use
FIT-Rent Solution
- RPO process cancels rental contract (remaining billing items) and automatically creates RPO ‘sales order’ with reference to rental contract
Benefits
- Faster internal administration process
- Customer friendly process
- Less error-prone process
Situation
- You or your customer wants to swap certain equipment
FIT-Rent Solution
- Swap process automatically creates inbound delivery (for return equipment) and outbound delivery (for sent equipment)
Benefits
- Faster internal administration process
- Customer friendly process
- Contract remains valid for swapped equipment
Situation
- You want to rent an equipment or asset from your supplier and re-rent this to your customer
FIT-Rent Solution
- The re-rent process automatically creates a purchase order for re-rent equipment
Benefits
- Faster internal administration process
- Separately manage your customer billing plan and supplier payment plan
Situation
- You want to sell used (rental) equipment or refurbished equipment
FIT-Rent Solution
- Full integration with contract sales process to mark rental equipment for sale and define equipment lifecycle end period. Option to connect with auction.
Benefits
- Increase lifecycle, contribute to sustainability
- Simplify internal administration process
Situation
- Your customers want to manage costs of rental equipment by project
FIT-Rent Solution
- The project-based contracting process allocates equipment to dedicated projects
Benefits
- Offer cost insights by project
- Simplify internal administration process
Situation
- Your customers want to utilize equipment with an external operator
FIT-Rent Solution
- The rental-operator management process allocates these services and cost easily to the project and contract
Benefits
- Provide additional services
- Ensure proper equipment usage
- Get cost insights by project
- Simplify internal administration process
Situation
- You want to show possible extensions or sell rental packages / kits
FIT-Rent Solution
- The attachment handling process proactively positions attachments, consumables, bulk materials and services to customers
Benefits
- Create cross- and upsell opportunities
- Simplify internal administration process
Rental Process Integrations
- Central Master Data Concept
- creates ‘one source’ of the truth
- Fleet Transfer Support
- support classification (new, rental, used, refurbished)
- Logistical Movement Support
- simplifies internal processes
- E2E Lifecycle Management
- offers 360˚ operational & financial insight
FIT-Rent provides
- Sale of
- new equipment
- rental (used) equipment
- refurbished equipment
- Option to define equipment lifecycle end period
- Automated Rental Purchase (RPO)
- Contract sales process integration
- Option to mark rental equipment for sale
FIT-Rent provides
- Equipment procurement process
- new equipment,
- direct rental fleet equipment
- Procurement requisition
- Approval process management
- Automated Master Generation for
- equipment
- fixed assets
FIT-Rent provides
- Service management process integration
- Rental equipment preparation & inspection processes
- Rental contract work order triggering
- Planned repairs
- Unplanned repairs
- Global maintenance of rental fleet
FIT-Rent provides
- Parts allocation to Rental equipment maintenance
- Parts / Consumables involvement in Rental Quotes, Contracts
- Parts reservation handling
- Parts replacement handling
- Parts backorder, stock replenishment (planning)
- Direct Parts sale enablement
FIT-Rent provides
- Global financial lifecycle management of Rental fleet
- Full financial control
- 360-degree view of equipment cost/revenue related transactions
- Advanced reporting capabilities
- Hierarchical P&L reporting
- Finance & controlling integration
FIT-Rent provides
- Fixed Asset accounting integration
- Fixed Assed depreciation management
- Automated Asset creation & generation processes via Procurement, Fleet transfer
FIT-Rent Experiences
Thanks to FIT Global’s FIT-Rent Rental solution, we are able to manage our multinational rental fleet in one global intuitive tool with harmonized processes and a deep integration in our SAP landscape.
Axel Fischer, Managing Director
We couldn’t be more pleased with the results we’ve got from the FIT Global’s solutions and services. Due to the broad experience of their consultants working with them was a completely new and positive experience.
Alberto Garcia Orams, CIO
This partnership will enhance our operational capabilities and set new standards in rental management efficiency and service delivery.
Axel Wieland, CIO of Doka
The Value from FIT-Rent
Customer Benefits
With FIT-Rent, rental companies will exceed their customer expectations and create a competitive advantage.
- Faster response times
- Flexible & best pricing
- Real-time availability insights
- Better customer service
- Mobile experience
- Guided processes
- Easy rental replacements
- Higher uptime
- Best rental sale offers
- Alternative assets
Company Benefits
CEO
- Improve profitability
- Boost customer satisfaction
- Realize fast ROI
- Beat the competition
HR
- Empower the workforce
- Infuse collaboration
- Simplify onboarding
- Increase employee satisfaction
Sales
- Promote rental packages & alternatives
- Offer flexible pricing, pay per use
- Get full customer insights
- Increase customer experience
Finance
- Get full finance integration
- Improve financial controls
- Run equipment P&L reports
- Embed asset accounting
IT
- Run integrated SAP solution
- Realize lower TCO
- Drive continuous innovations
- Leverage integration capabilities
Operations
- Simplify rental core processes
- Handle RPO, SWAP scenarios
- Benefit from easy interface
- Use best-rate calculator
Service
- Run preventative maintenance
- Simplify parts & equipment orders
- Automatically schedule technicians
- Reduce service & scrap cost
Logistics
- Use graphical planning board
- Embrace automated planning
- Minimize cost of stock-outs
- Reduce inventory levels
Download Solution Overview
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Rental Software by FIT Global
It is a fully integrated equipment and material rental software that helps companies optimize every aspect of their rental operations and connects contract creation, fleet tracking, billing, and service in one seamless solution. Furthermore, it’s built directly on SAP S/4HANA to ensure clean core compliance and long-term scalability.
Smarter Rental Fleet Management
Whether you manage short-term rentals or complex long-term contracts, FIT-Rent gives you full visibility into asset availability, performance, and location. As a result, you can reduce idle time, improve utilization rates, and offer flexible pricing tailored to your customers’ needs. In addition, preconfigured processes make it easier to launch new offerings without additional development effort.
Designed to Scale with You
Many rental companies struggle with disconnected tools and manual processes. However, FIT-Rent centralizes your data and workflows, enabling your team to act faster and with greater accuracy. From procurement to service, all functions are unified within the SAP Digital Core.
Learn More or Get in Touch
Looking for ways to modernize your rental operations? Explore our SAP Equipment Management solutions, or contact the FIT Global team to discuss how we can support your goals. You can also request a demo to see FIT-Rent in action.
